One system for stock, sales and accounts
An ERP system puts the whole business in one place: what is in the store, what has been sold, what is owed, who has been paid. We build ERP systems for companies in Kenya and East Africa that have outgrown spreadsheets and separate tools that do not talk to each other.
Ask about eRP systemsWhy it matters
The usual sign that you need one is the month end. Sales has one number, the store has another, and accounts spends a week working out which is right. When every department records its work in the same system, the figures agree because they are the same figures.
We start from how your business already runs and build the system around that, branch by branch and department by department. Your team should recognise their own work in it on the first day.
What the system covers
- Stock and warehouses
- Stock levels by item and by location, transfers between branches, and warnings before something runs out.
- Sales and invoicing
- Quotations, orders, invoices and receipts, with each customer's balance always up to date.
- Purchasing and suppliers
- Purchase orders, goods received and supplier balances, so you know what you owe and when.
- Accounts and reports
- Ledgers, expenses and the reports management asks for, drawn from the same records everyone else uses.
- Staff and payroll
- Employee records, leave and payroll, with the statutory deductions worked out for you.
- Roles and approvals
- Each person sees only what their job needs, and the steps that need a manager's approval wait for one.
How it goes
We map how you work
We spend time with each department and write down how work moves through the business today.
We build it in stages
The most painful area goes first. Your team starts using that part while we build the next.
We move your records
Customers, suppliers, stock and opening balances are brought across from your spreadsheets or old system and checked with you.
We train and stay close
We train your staff on their own screens and remain on hand through the first month ends.
Questions we are asked
What is an ERP system?
ERP stands for enterprise resource planning. It is software that runs the main parts of a business, such as stock, sales, purchasing, accounts and payroll, from one shared set of records so that every department works from the same information.
Should we buy a ready-made ERP or have one built?
Ready-made systems suit businesses that can change how they work to fit the software. A system built for you costs more at the start but follows your own process. We will tell you honestly if a ready-made product would serve you better.
How do you move our existing data into the new system?
We export your current records, clean them with you, and load them into the new system. Before you switch over, your team checks balances and stock counts against the old records so nothing is lost on the way.
Can one system run several branches?
Yes. Each branch has its own stock, sales and users, and head office sees them all together. Transfers between branches are recorded on both sides so the totals always agree.
How long does it take to put an ERP system in place?
A single department can be running in weeks. A full system across a business with several branches takes longer and is best done in stages. We agree the order and the dates with you before we begin.
Tell us what you need
Say what your business does and what you want this to do for it. We will reply with questions, then a written quote.
- Emailinfo@archez.studio
- Phone+254 712 796 467
- WhatsApp+254 712 796 467
- Based inKenya, serving East Africa and clients abroad